CUNY’s New Approach to Transferring College Credit

An excerpt from Pathways to Reform: Credits and Conflict at the City University of New York



By 09/13/2017

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Transfer students face special challenges, which contribute to the low graduation rates at public colleges and universities. In her new book Pathways to Reform: Credits and Conflict at the City University of New York, Alexandra W. Logue shares her experience as chief academic officer at CUNY, where she embarked on an ambitious plan to change how the university approached student transfer credit. In doing so, she explores the difficulty of—and necessity for—change in higher education.


This book is about the journey to establish Pathways, a set of policies designed to facilitate students’ transfer of credits among the colleges of The City University of New York (CUNY), a complex university consisting of many different colleges. This journey was filled with controversy and conflict, frequently played out in the media, with struggles primarily between administrators and faculty.

The size and complexity of CUNY provided a large landscape within which the conflict and controversy could play out. CUNY, a public university with relatively low-cost programs, is the third-largest university, and the largest urban university, in the United States. It encompasses 24 colleges and freestanding professional schools (19 of them serving undergraduates), which together enroll over 270,000 students in credit-bearing courses (over 240,000 of these students are undergraduates), along with about 250,000 more students in non-credit-bearing courses. There are over 7,500 full-time faculty, over 11,000 part-time faculty, and over 13,000 staff.[1] In sum, well over half a million people are formally associated with CUNY at any one time. There are close to 1.3 million CUNY alumni/ae.[2] Speak with anyone living in the New York metropolitan area and either that person or a relative or a friend of that person is or has been associated with CUNY.

CUNY has always provided a route to the American dream for many thousands of New Yorkers, New Yorkers seeking to step up through education. Currently, the CUNY undergraduate student population consists of 58 percent students from underrepresented groups (black and Hispanic), 45 percent students for whom English is not their first language, 42 percent students who are the first in their families to attend college, and 58 percent students who are recipients of the federal financial aid known as Pell Grants [3] (i.e., these students’ families have significantly limited financial resources).

CUNY is a critical piece of the foundation of New York City, providing education, research, and service to New Yorkers.

Yet the story of CUNY is not all positive. Although they are rising, current undergraduate graduation rates are low. Currently, a total of 54 percent of students who enter CUNY’s bachelor’s-degree programs receive a CUNY bachelor’s degree within six years, and for associate’s-degree programs, which are intended to take two years, only 18 percent of students graduate within three years. The low associate’s-degree rate is partly due to students transferring to CUNY’s bachelor’s-degree programs before earning their associate’s degrees. But even six years after entry, only 32 percent of CUNY students who started in associate’s-degree programs have earned either an associate’s or a bachelor’s degree.[4]

These graduation rates are similar to those of other urban public colleges and universities around the United States. But that doesn’t make them acceptable. In the words of William G. Bowen and Eugene M. Tobin in their insightful book Locus of Authority: The Evolution of Faculty Roles in the Governance of Higher Education, “If we are going to increase the fraction of the population with college degrees to as much as 60 or 70 percent . . . and provide meaningful opportunities for upward mobility, the heaviest lifting will have to be done by the less privileged and less well-resourced institutions that serve so many of our students.”[5] Therefore, similar to the great majority of institutions of higher education in this country, CUNY is continuously trying to find ways to increase graduation rates while simultaneously maintaining or raising standards.

For decades CUNY has targeted what happens to CUNY students’ credits when they transfer within the system as an important factor in CUNY’s graduation rates. This book describes the history of the attempts to facilitate credit transfer at CUNY, and the particular events leading up to our (the CUNY central administration’s) 2010 decision that a new attempt was needed. The June 2011 approval by the CUNY Board of Trustees of the resolution establishing the Pathways policies was a pivotal moment and the formal start of the project. There was significant faculty resistance, in addition to some significant support from faculty, students, administrators/staff, and members of the higher education community outside CUNY. Legal actions were taken against the Pathways initiative and their outcomes.

Here it may be useful to give a brief description of the national context for our work, as well as how little we, and others, actually knew about transfer at the time that we started formulating the Pathways resolution in the fall of 2010.

At that time, as well as before and since, looming over public higher education in the United States was the urgent need to find ways to compensate for the continuing decline of state funding. At least since 1990, across the United States, state funding per college student had decreased, particularly following the start of the recession in 2008. Public institutions of higher education were trying to compensate for these decreases by raising tuition [6] and by becoming more efficient. Awareness of the low graduation rates of these institutions was also increasing,[7] putting state funding of these institutions in further jeopardy. Tying funding to target graduation rates—performance-based funding—was therefore being instituted in many states.[8] Putting some courses online was seen by some as one way, under some conditions, to deliver effective higher education at lower cost. However, many faculty were questioning the ability of these courses to deliver a learning experience as effective as that provided by face-to-face courses.[9] Adding further pressure to this situation, research was predicting an increasing need for college degrees in the workforce.[10]

Awareness was just beginning to dawn in higher education that more effective credit transfer could offer another way to increase degree production without increasing funding per student. As of June 2011, when the CUNY Board of Trustees passed the Pathways resolution, transfer had certainly been discussed nationally, although it was not a top-five subject on almost anyone’s list. National surveys of transfer policies had been conducted.[11] Researchers had observed that students who began in an associate’s-degree program at a community college were less likely to obtain a bachelor’s degree than comparable students who started in a bachelor’s-degree program, but it was not yet entirely clear why.[12] Other researchers were examining what sorts of students transferred and under what conditions.[13] There was some publicity about a few states, such as California, instituting transfer policies,[14] and researchers were starting to look at the effect of articulation agreements on credit transfer.[15] One timely publication presented best practices for facilitating credit transfer. These best practices included making the transfer credit rules simpler and more transparent and standardizing the curriculum, both for general education courses and for a major’s initial courses at different colleges.[16] All of this information was useful. However, it was not absolutely convincing that reviewing and overhauling their transfer policies needed to be near the top of every college’s and university’s priority list.

As a result of the increasing funding constraints and the pressures on degree production, at the time of Pathways’ inception some leaders were calling for significant change in higher education. Yet there was concern about the ability of higher education to make the changes needed.[17] Supervision of higher education faculty has long been described as “herding cats,” and there is that old joke: “Question: How many faculty it takes to change a lightbulb. Answer: Change?”[18] Shared governance, a foundational concept for most nonprofit colleges and universities in the United States, has meant that at least some faculty, as well as some of their administrators, have seen the faculty as having a say, or even a final say, in all academic decisions. Such decisions include those about how to make degree delivery more efficient and/or effective. Similar to most people, in some situations, some (and that some can be a big number) faculty resist change. But whereas in other employment sectors an employee can be overruled by his or her supervisor, higher education faculty— who are frontline in the classrooms and who, because of tenure, outlast most administrators—are in an unusual situation: if they really don’t want something to happen, sometimes it doesn’t. Thus there were concerns that the changes higher education needed to make would not, and perhaps could not, be made.

At CUNY in the fall of 2010, when we first started formulating the Pathways resolution, we were aware of, and influenced by, all of these pressures for change in higher education. We certainly expressed the need to provide better education for more students at the same or a lower cost. And we certainly had some awareness of how difficult making such changes could be. However, when it came to Pathways, the primary driving force for us was a much more specific one—a concern for the welfare of our students who were being harmed by an often nonfunctional credit-transfer system—and we were determined to remove that harm no matter how difficult that might be.

Nevertheless, comparable to the extent of knowledge about transfer across the United States, our specific knowledge about transfer at CUNY at that time was rather limited. For example, we knew that, at CUNY, approximately ten thousand students were transferring among our colleges each fall alone,[19] and we knew that many of their credits were not transferring as they were supposed to transfer (as general education or major credits), or they were not transferring at all (students were not receiving any credit for many courses taken prior to their transferring). However, we had no idea how big “many” was.

We also knew that everyone said that lack of credit transfer was the biggest student complaint and had been for decades. But “everyone said” does not constitute evidence. Further, we knew that there had been many attempts to institute policies to fix the alleged problems. But just because some people have been trying to fix something doesn’t mean that it needs fixing. We knew that New York State Education Law required that CUNY “maintain its close articulation between senior and community college units . . . [and] maintain the university as an integrated system and . . . facilitate articulation between units,”[20] and that our major accreditor and the Chair of the New York State Assembly Higher Education Committee Deborah Glick had said that we had a problem that needed fixing, but none of that constituted evidence that there was a problem. In fall 2010 the Chronicle of Higher Education had published a diagram showing what many people would call breathtaking inconsistencies in how a single course would transfer among the different CUNY colleges.[21] But that was one course at one college, and no one knew how many people had tried to transfer that course to each of the eighteen other colleges and what had been the actual result.

All we knew about CUNY’s situation when we started working on Pathways was pretty much contained in the report that Associate University Provost Julia Wrigley had written.[22] That report showed that when transfer students were awarded bachelor’s degrees, they tended to have more excess credits than so-called native students, but the difference was small and there were a number of possible explanations for that difference. The report also gave many examples of courses whose credits, according to specifics listed in CUNY’s transfer software system, would transfer inconsistently among the different CUNY colleges. However, as with our limited knowledge about the course in the Chronicle diagram, we didn’t actually know how often those course transfers occurred, nor did we know the actual result (we were looking at what the software said should happen, not what actually happened). Julia’s report also discussed the existing policies’ inconsistent treatment of students in different degree programs, the fact that the entire credit-transfer system was built on a principle of subjective judgments as to whether courses from different colleges matched, and the delays students experienced in trying to get their credits evaluated when they transferred to a new college. Much of this information came from focus groups that Julia convened, as well as from some discussions with faculty. The report also emphasized that articulation agreements were too piecemeal to deal with the problems, which needed a comprehensive solution.

In summary, at the beginning of the project, there was an overwhelming amount of smoke, but little in the way of visible, quantifiable fire. Little quantitative evidence. And no rigorous quantitative evidence. We talked many times about how to obtain such evidence. We thought we needed to have someone study hundreds of students’ transcripts one by one to see what sort of credits the students did or did not retain when they transferred. But this would have taken months of work by a highly trained and dedicated person, working only on that task, and we didn’t have such a person to spare for that amount of time.

In February of 2011, CUNY’s Office of Institutional Research and Assessment, headed by University Dean David Crook, released critical data (obtained by Director of Policy Analysis Colin Chellman using linear probability models and logistic regression) demonstrating that, all else being equal (i.e., taking into account all measurable demographic and performance characteristics), CUNY’s transfer students were at a disadvantage in terms of graduation compared to native students. Transfer students’ credits weren’t propelling them to graduation as much as was the case for native students. More specifically, a one standard deviation increase in credits accumulated led to a 38 percent greater chance of graduating for native students compared to only 20 percent for transfer students.[23] These data strongly suggested that transfer students’ credits weren’t counting as effectively toward graduation requirements as were those of native students. But there were other possible explanations (e.g., transfer students might have been more likely to change their major, so that credits they had taken in their first major wouldn’t help them to graduate), and in any case we didn’t yet have these data when we wrote the first draft of the Pathways Board of Trustees resolution.

Not only were we lacking extensive data supporting our beginning work on Pathways, we also had little idea of how we were going to carry out what we were planning. From the first draft of the resolution in the winter of 2010–2011, we planned to establish extremely large faculty committees, drawn from all the undergraduate colleges, to approve CUNY-wide general education courses. We also planned to support many other faculty in their recommending CUNY-wide eligible general education courses, and in their changing some general education and major programs. Though we did consult with people who had taken similar actions at other universities, none of us had ever done anything quite like this before, and no one had ever done anything like this at CUNY. We knew where we had to go, but not exactly how we were going to get there. We had to trust in ourselves that we would figure it out as we went along, taking one step at a time. As it turned out, there were many surprises along the way for which no one could have been prepared.

In many ways, what we did and why we did it entailed a leap of faith, faith that was certainly not shared by everyone. In retrospect, the amount that we knew about transfer at CUNY was barely sufficient to have justified our embarking on the Pathways journey that resulted in such a huge conflagration. However, in truth, though we realized that there would be significant resistance to what we were doing, none of us realized how much.

By the time the project was over, the national situation had changed significantly. Funding for public colleges and universities was still decreasing,[24] and there was still deep concern over low graduation rates.[25] None of that had changed. However, credit transfer has become a much-discussed and much-investigated national topic in the drive to increase graduation rates while maintaining or decreasing the cost of higher education for students, institutions, and taxpayers. Further, most people at CUNY now accept that, pre-Pathways at least, CUNY had a transfer credit problem that needed fixing. We in the CUNY central administration certainly did not set out to provide an example of why change is needed in higher education, and how such changes might or might not be made, but in the end that is what we did.

Alexandra W. Logue is a research professor at the Graduate Center of The City University of New York, with particular responsibility for scholarship concerning college student success. From 2008 to 2014, she served as chief academic officer of the CUNY system.

Adapted with permission from Pathways to Reform: Credits and Conflict at The City University of New York, by Alexandra W. Logue, 2017, published by Princeton University Press. For more information, please visit http://press.princeton.edu/titles/11087.html


Notes

1. Office of Institutional Research. (n.d.). Enrollment. Retrieved from The City University of New York website: http://cuny.edu/about/administration/offices/ira/ir/data-book/current/enrollment.html
The City University of New York. (n.d.) CUNY interactive factbook. Retrieved from The City University of New York website: https://public.tableau.com/profile/oira.cuny#!/vizhome/CUNYInteractiveFactbook_1/Start

2. The City University of New York. (n.d.). Alumni. Retrieved from The City University of New York website: http://www.cuny.edu/alumni.html

3. CUNY Office of Institutional Research and Assessment. (2016, May 4). A profile of undergraduates at CUNY senior and community colleges: Fall 2015. Retrieved from The City University of New York website: http://www2.cuny.edu/wp-content/uploads/sites/4/media-assets/ug_student_profile_f15.pdf

4. Office of Institutional Research. (n.d.). System retention and graduation rates. Retrieved from The City University of New York website: http://cuny.edu/about/administration/offices/ira/ir/data-book/current/retention-graduation/system.html

5. Bowen, W.G., & Tobin, E.M. (2015). Locus of authority: The evolution of faculty roles in the governance of higher education. New York: Ithaka; Princeton, NJ: Princeton University Press, p. 2.

6. State Higher Education Executive Officers Association. (2016) SHEF: FY 2015. State higher education finance. Retrieved from SHEEO website: http://www.sheeo.org/sites/default/files/SHEEO_SHEF_FY2015.pdf

7. Bowen, W. G., Chingos, M. M., & McPherson, M. S. (2009). Crossing the finish line: Completing college at America’s public universities. Princeton, NJ: Princeton University Press.

8. National Conference of State Legislatures. (2015, July 31). Performance-based funding for higher education. Retrieved from National Conference of State Legislatures website: http://www.ncsl.org/research/education/performance-funding.aspx

9. Bowen, W.G. (2013). Higher education in the digital age. New York: Ithaka; Princeton, NJ: Princeton University Press.

10. Carnevale, A. P., Smith, N., & Strohl, J. (June 2010). Help wanted: Projections of jobs and education requirements through 2018. Center on Education and the Workforce. Retrieved from Georgetown University webiste: https://cew.georgetown.edu/cew-reports/help-wanted/

11. Brenneman, M. W., Callan, P. M., Ewell, P. T., Finney, J. E., Jones, D. P., & Zis, S. (2010, November). Good policy, good practice II: Improving outcomes and productivity in higher education: A guide for policymakers. Retrieved from NCHEMS website: http://www.highereducation.org/reports/Policy_Practice_2010/GPGPII.pdf
Smith, M. (2010, December). Transfer and articulation policies. Retrieved from Education Commission of the States website: http://www.ecs.org/clearinghouse/90/70/9070.pdf

12. Bowen, W. G., Chingos, M. M., & McPherson, M. S. (2009). Crossing the finish line: Completing college at America’s public universities. Princeton, NJ: Princeton University Press.
Long, B. T., & Kurlaender, M. (2009). Do community colleges provide a viable pathway to a baccalaureate degree? Educational Evaluation and Policy Analysis, 31, 30–53.
Tobin, E. M. (2009). Appendix A: The modern evolution of America’s flagship universities. In W. G. Bowen, M. M. Chingos, & M. S. McPherson (Eds.), Crossing the finish line: Completing college at America’s public universities (pp. 239–264). Princeton, NJ: Princeton University Press.

13. Goldrick-Rab, S., & Pfeffer, F. T. (2009). Beyond access: Explaining socioeconomic differences in college transfer. Sociology of Education, 82, 101–125.
Roksa, J., & Calcagno, J. C. (2008, June). Making the transition to four-year institutions: Academic preparation and transfer. Community College Research Center Working Paper No. 13. Retrieved from Community College Research Center website: http://ccrc.tc.columbia.edu/publications/transition-to-four-year-institutions.html

14. Moltz, D. (2010, October 20). Golden state’s transfer guarantee. Inside Higher Ed. Retrieved from https://www.insidehighered.com/news/2010/10/20/california

15. Roksa, J. (2009). Building bridges for student success: Are higher education articulation policies effective? Teachers College Record, 111, 2444–2478.

16. Brenneman, M. W., Callan, P. M., Ewell, P. T., Finney, J. E., Jones, D. P., & Zis, S. (2010, November). Good policy, good practice II: Improving outcomes and productivity in higher education: A guide for policymakers. Retrieved from NCEMS website: http://www .highereducation.org/reports/Policy_Practice_2010/GPGPII.pdf

17. Bacow, L. S., Bowen, W. G., Guthrie, K. M., Lack, K. A., & Long, M. P. (2012, May 1). Barriers to adoption of online learning systems in U.S. higher education. Retrieved from Ithaka S+R website: http://www.sr.ithaka.org/wp-content/uploads/2015 /08/barriers-to-adoption-of-online-learning-systems-in-us-higher-education.pdf

18. Ehrenberg, R. G. (2004). Chapter 5: Herding cats in university hierarchies: Formal structure and policy choice in American research universities. In R. G. Ehrenberg, Governing academia. Ithaca, NY: Cornell University Press.
Friedrich, A. (2012, March 21). On campus. MPR News Intelligence on higher education. Retrieved from Minnesota Public Radio News website: http://blogs.mprnews .org/oncampus/2012/03/how-many-faculty-members-does-it-take-to-change-a-bulb/

19. CUNY Office of Institutional Research and Assessment. (2011, February 25). Transfer type: Fall 2010. Retrieved from The City University of New York website: http:// www.cuny.edu/academics/initiatives/pathways/about/archive/archive/Transfer_Top _Major.pdf

20. N.Y. EDN. LAW §6201: NY Code—Section 6201: Legislative findings and intent. Retrieved from FindLaw website: http://codes.lp.findlaw.com/nycode/EDN/VII/125/6201

21. Lipka, S. (2010, October 17). Academic credit: Colleges’ common currency has no set value. Chronicle of Higher Education. Retrieved from http://chronicle.com/article/Academic-Credit-Colleges/124973/

22. Wrigley, J. (2010, October 22). Improving student transfer at CUNY. Retrieved
from The City University of New York website: http://www.cuny.edu/academics /initiatives/pathways/about/archive/archive/TransferReport.pdf

23. Office of Institutional Research and Assessment. (n.d.). Academic performance of baccalaureate students: Comparing transfer students with first-time freshmen. Retrieved from The City University of New York website: http://www.cuny.edu/academics/initiatives /pathways/about/archive/archive/ComparingPerformanceTransferFTFStudents.pdf

24. State Higher Education Executive Officers Association. (2016). SHEF: FY 2015. State higher education finance. Retrieved from SHEEO website: http://www.sheeo.org /sites/default/files/SHEEO_SHEF_FY2015.pdf

25. Bowen, W. G., Chingos, M. M., & McPherson, M. S. (2009). Crossing the finish line: Completing college at America’s public universities. Princeton, NJ: Princeton University Press.




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